We use Church Teams software ( www.churchteams.com) to manage our 400+ Small Groups. This system can be seamlessly embedded in our web site and is where our people go to register for a group each semester (occurs twice per year). This system is used to collect attendance, meeting and coaching reports, and to send targeted emails to our members, leaders, and coaches.
Note: This is not our church management system. We import the Small Group data into our ChMS (or database) every semester.
We also use this system when we register large numbers of volunteers for special projects (like our Christmas initiatives where over 4,000 people served last year).
Below is a document written by one of our pastors which itemizes the needs and expectations for a Small Group Management tool.
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